Microsoft 365 Productivity Training

 Use Teams to keep conversations, files, and shared work organized. Practice choosing where to communicate and finding the information your team needs.

Topics include:

• Choosing between chats and channel conversations
• Organizing conversations and using @mentions
• Sharing files and collaborating on documents
• Finding messages, files, and shared information
• Managing notifications and availability

Build a practical system for managing email and keeping track of commitments. Use Outlook tools to organize messages, reduce repetitive work, and follow through on important tasks.

Topics include:

• Deciding what to act on, archive, or turn into a task
• Organizing and finding messages
• Reducing repetitive work with rules and Quick Steps
• Creating reusable responses
• Tracking tasks and follow-up with To Do, My Day, and your calendar

 Keep project information, meeting notes, and follow-up organized in OneNote. Practice building a notebook that makes information easier to capture, find, and share.

Topics include:

• Organizing notebooks with sections and pages
• Capturing notes, files, links, and images
• Finding information with tags and search
• Sharing notebooks and working together
• Turning notes into follow-up actions

 Create documents that are organized, consistent, and easier to update. Practice structuring content, managing page layout, and preparing documents for sharing.

Topics include:

• Organizing documents with styles and headings
• Managing page breaks, sections, and page numbering
• Creating and formatting tables
• Adding and positioning graphics
• Reusing content with Quick Parts

 Turn workplace information into a clear presentation for your audience. Practice organizing your message and creating slides that are easy to follow.

Topics include:

• Defining your audience, purpose, and main message
• Organizing information into a logical presentation
• Using themes, layouts, and Slide Master
• Simplifying text and choosing useful visuals
• Checking slides for clarity, consistency, and accessibility

Improve an existing presentation and prepare it for delivery. Practice fixing inconsistent slides, reducing clutter, and using tools that support presenting.

Topics include:

• Reviewing slides for clarity and consistency
• Repairing formatting with Slide Master, layouts, and Reset
• Checking and improving accessibility
• Preparing speaker notes and using Presenter View
• Rehearsing and exploring recording or PowerPoint Live options

Keep work files organized and share them with the right people. Practice collaborating on one shared copy and managing access as your work changes.

Topics include:

• Choosing where to store personal and team files
• Organizing and finding files
• Sharing links and setting permissions
• Working together on shared documents
• Managing access and recovering files with version history and the Recycle Bin

Create forms that are easy to complete and collect information you can use. Practice building, testing, and sharing a form, then reviewing the responses.

Topics include:

• Choosing question types and organizing sections
• Using branching and required questions
• Testing a form before sharing
• Choosing who can respond
• Reviewing response summaries and working with results in Excel

Organize your own tasks and coordinate shared work using Planner and To Do. Practice creating a plan, assigning responsibilities, and finding what needs your attention each day.

Topics include:

• Organizing a plan with buckets and tasks
• Assigning responsibilities and setting due dates
• Adding checklists and task details
• Tracking progress and upcoming work
• Using To Do and My Day to manage daily priorities